DatanDashboards
A scalable, PayloadCMS-driven portal platform enabling a data consultancy to deliver custom dashboard experiences to government and enterprise clients.
Regional Overview
Key performance indicators for Q4 2025
Executive Summary
The overview.
DatanDashboards, a data consultancy that transforms businesses through cutting-edge analytics, needed a scalable platform to deliver custom dashboard portals to their government and enterprise clients. We built a flexible, PayloadCMS-driven system with Tableau integration and multi-subdomain architecture, enabling them to rapidly deploy branded analytics sites for each client.
The Client
DatanDashboards
- Who they are
- A data consultancy company specializing in analytics and actionable insights for businesses and government organizations.
- What they do
- Transforms raw data into interactive dashboards and visualizations, helping clients make data-driven decisions. They are the one-stop shop for all data needs—from consultation to delivery.
- Market position
- Trusted partner for government agencies and enterprises seeking to visualize and understand complex datasets.
The ChallengeWhat stood in the way.
Limited ability to scale consultancy services and take on more government contracts.
Business Challenges
- Manually deploying separate portals for each client was time-intensive
- Scaling consultancy services limited by technical delivery bottlenecks
- Clients needed custom branding and independent portal management
Technical Hurdles
- Building a multi-tenant architecture that supports independent client sites
- Seamless Tableau dashboard embedding with secure authentication
- Empowering internal team to manage 800+ data sources without developers
Pain Points
- Every new client required custom development work
- Content updates and new dashboard deployments required developer time
- No efficient way to organize and categorize dashboards for different audiences
Our ApproachHow we tackled it.
Discovery
- 1Analyzed existing client delivery workflows
- 2Mapped multi-tenant architecture requirements
- 3Tableau integration and authentication strategy
- 4Content management and portal administration needs
Strategy
- 1PayloadCMS as headless CMS for maximum flexibility
- 2Multi-subdomain architecture for client isolation
- 3Next.js for performance and SEO optimization
- 4Tableau API integration for secure dashboard embedding
Design
Created clean, data-focused design system that can be white-labeled per client with custom branding.
Development
10 two-week sprints with continuous client feedback.
Milestones
The SolutionWhat we built.
A comprehensive portal platform that enables DatanDashboards to rapidly deploy custom-branded analytics sites for their clients, manage content through PayloadCMS, and deliver 380+ Tableau dashboards organized by topics and collections.
PayloadCMS Content Management
DatanDashboards team can create pages, collections, and organize dashboards without any coding—empowering rapid client onboarding.
Tableau Dashboard Delivery
Seamlessly embed and deliver 380+ interactive Tableau dashboards to clients with secure authentication and performance optimization.
Multi-Client Subdomain System
Deploy new client portals as subdomains (e.g., communitypulse.datandashboards.com, ake.datandashboards.com) with independent branding and content.
Smart Dashboard Collections
Organize dashboards into thematic collections (Education, Health, Housing, Population) with search, filtering, and metadata.
Technology Stack
ResultsThe impact we made.
| Metric | Before | After | Change |
|---|---|---|---|
| Client Onboarding | 3-4 weeks | 2-3 days | 90% faster |
| Content Updates | Developer required | Self-service | Instant |
| Portal Scalability | 3-4 clients | Unlimited | Infinite |
Key Outcomes
- 380+ Tableau dashboards successfully integrated and delivered
- Multiple client portals deployed (Community Pulse, AKE, and more)
- 800+ data sources organized and categorized
- 90% reduction in time to deploy new client sites
- DatanDashboards team autonomously manages all portal content, no developer time required
- Clients receive professional, custom-branded analytics experiences
- Enabled consultancy to scale without increasing developer headcount
“Paragon Tech Labs built us a platform that transformed our entire service delivery model. We can now onboard clients in days instead of weeks and manage everything ourselves. This is exactly what we needed to scale our consultancy.”
Client Success Director
Head of Operations, DatanDashboards
TakeawaysWhat we learned.
What Worked
- PayloadCMS empowered non-technical team
- Multi-tenant architecture scaled seamlessly
- Tableau integration was robust and secure
Innovations
- Dynamic client portal provisioning
- White-label branding system
- Hierarchical dashboard organization
Lessons Learned
- Empowering clients with self-service tools accelerates scaling
- Multi-tenancy must be considered from day one
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